Prepare for Camp

Medical policies and procedures: Required medical forms

Commonwealth of Massachusetts law requires campers to have documentation of a physical examination, conducted by a licensed physician within two years prior to their stay at camp.

Medical Form/Medical History Form: The camper’s parent or guardian must complete and sign the Medical Form within 6 months of their camper’s stay at camp. A licensed physician must complete and sign the “Medical History” side of the form, which includes a medical history, immunization records, and a physical examination report. Please  provide camp with a copy of both the front and back sides of your camper’s health insurance card.

YMCA Camp Hi-Rock Medication Administration Release Form: Camp Hi-Rock cannot administer any prescription or non-prescription medication brought from home to a camper without a complete Medication Administration Release Form. This form requires details including the name of medication, directions for use, and the patient’s name. A parent/guardian must sign this form; if any prescription medications are listed, a licensed physician must also sign this form.

Please mail your completed medical forms to camp as soon as possible before your camper’s stay at camp, ideally by June 1. Please retain a copy to bring to check-in or to hand in at the bus stop on the first day of camp. We cannot allow any camper to remain at camp without a current and complete medical form. The Medical Form includes documentation of parental consent, allowing the camp staff to provide emergency medical attention for a camper if necessary, and basic health insurance information to be used if the camper requires medical care or prescription medication. In order to meet specifications set by our local Board of Health, only the Camp Hi-Rock medical forms are acceptable.

Resident Camp: Packing list for campers

Please help your camper pack appropriately for his/her stay at camp, and discourage your camper from bringing any expensive electronics or other valuables. We recommend that you use a footlocker for camp no taller than 18 inches so that it will fit underneath the bunk beds. Please be aware that each camper is responsible for his/her belongings. We cannot accept responsibility for damage to, or theft of, personal property while at camp. You may wish to bring a combination lock for a footlocker, and to label your camper’s bags, cases, and footlocker.

The Best Name Tape Company provides affordable sew-on and iron-on name labels for clothing and apparel. For more information, visit www.bestnametape.com.

The following is a list of suggested items for campers to bring to camp for a two-week session. All items should be clearly marked or labeled for identification. Since campers spend a large portion of their day outside, we advise that they bring clothes they will not mind getting dirty. Please remember that camp activities will still run in periods of light rain.

Strongly Recommended

1 sleeping bag and pillow 1 heavy blanket
2 pairs of pajamas sunscreen
2 sweaters or heavy shirts 2 pairs sneakers
1 heavy jacket 3 pairs swim trunks or bathing suits
4 long-sleeved shirts 3 towels and wash cloths
3 pairs of long pants or jeans 1 set rain gear
8 t-shirts 1 nice outfit for the Banquet Dinner
6 pairs shorts 1 cap or hat
14 pairs of underwear, socks, and undershirts 1 flashlight* with batteries*

Optional

1 fitted/flat sheet for bunk mattress leak-proof water bottle*
camera and film or disposable camera* day pack*
reading/writing material* laundry/dirty clothes bag
waterproof boots pre-stamped and addressed envelopes*
bathrobe shower shoes*
tennis racket and tennis balls pictures from home, stuffed animal, etc.
baseball/softball glove musical instruments
fishing pole, line, hooks, and lures other sporting equipment

Toiletries, as needed: shampoo, soap (in container), comb/brush, toothbrush, toothpaste, tissues, non-toxic insect repellant

*These items, and more, will be available in our camp store.

Please note:

  • Be sure to pack enough warm bedding and clothing; nights can be cold.
  • The following items may not be brought to camp: glass containers; aerosols; target sport equipment; PSPs, Gameboys, or similar handheld devices; knives or Leathermans; fireworks; food or gum; lighters; TVs, computers, or cellular phones.
    • If the above items are found they will be confiscated until the camper leaves camp.
  • Lost and found items will be washed and sent to Goodwill after each session. If your camper loses something of significance, let our office know and we will do our best to locate it.
  • Flip-flops and open-toed shoes may not be worn on camp, except while on the waterfront or inside the shower house. Please do not expect your camper to wear flip-flops at any other times.

Technology & Cell Phone Policy:

All technology is banned from camp with the exception of cameras. No cell phones are allowed. Cell phones with camera capabilities are not permitted to be used as cameras, even if the other capabilities of the phone have been turned off. Although rare, exceptions allowing personal music listening devices must be approved in advance by the Executive Director.

Day Camp: Packing List for Campers

Campers should bring clothes which they will not mind getting dirty. Please remember that camp will still run in periods of light rain. To avoid lost articles, make sure that all clothing and personal items are clearly labeled. Lost and found items will be washed and sent to Goodwill after each session. If your camper loses something of significance, let our office know and we will do our best to locate it.

The Best Name Tape Company provides affordable sew-on and iron-on name labels for clothing and apparel. For more information, visit www.bestnametape.com.

Please help your camper pack appropriately for camp, and discourage him/her from bringing expensive electronics or valuables. Each camper is responsible for his/her belongings. We cannot accept responsibility for damage to, or theft of, personal property while at camp. The following items may not be brought to camp: glass containers, aerosols, target sport equipment, PSPs, Gameboys, or similar handheld games, radios, knives or Leathermans, fireworks, gum, TVs, computers, lighters, or cellular phones. If these items are found, they will be confiscated and parents will be notified.

If you have medications (as specified on the Medication Administration Release Form) which you would like administered to your camper during the day, please label a paper bag clearly with your camper’s name and submit that to the camp staff on the bus.

Personal History Form

A Camper Personal History Form is provided with confirmation of registration, and is available through the registration process. This form allows you the opportunity to share information with the camper’s Unit Director, the Camp Advisor, and appropriate camp staff. Please include any information that will help us better serve your camper.

Camp Birthdays

If your camper’s birthday falls during his/her stay at camp, we would be happy to prepare a cake for them and to have the whole camp wish them a happy birthday. Please contact the camp office well in advance to let us know of a birthday that will happen at camp, and please confirm on check-in day that we have your camper in our list of birthdays that session.

More Parent Resources

YMCA Camp Hi-Rock is proud to be accredited by the American Camp Association (ACA), a community of camp professionals dedicated to enriching the lives of children and adults through the camp experience. Along with the ACA, we believe that informed parents are best equipped to prepare their children and themselves for a positive camp experience. To that end, we welcome parents to visit the American Camp Association’s website geared directly to camp parents (campparents.org) and to contact us with any questions relating to your camper’s upcoming stay at YMCA Camp Hi-Rock.

The Summer Camp Handbook is an award-winning guide for parents sending children to summer camp. The book, co-written by two longtime camp and youth development professionals, has been published online for free viewing by parents and campers alike. Please feel free to visit http://www.summercamphandbook.com and to contact us with any questions relating to your camper’s upcoming stay at YMCA Camp Hi-Rock.