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Registration Information

Registration, Confirmation and Payment General Procedures

It is important that parents understand the policies and procedures for YMCA Camp Hi-Rock’s programs, including Overnight Camp, BOLD & GOLD Expeditions, and the LIT Program. Carefully browsing through the contents of this section of the website, as well as the rest of the website, can help you prepare your camper (and yourself) for a successful Hi-Rock experience. You can also download a comprehensive Parent Handbook to read at your convenience. Feel free to contact us at any point if you have any questions or concerns not answered within this website. The Camp Hi-Rock staff would love to hear from you!

Registration Policies

Registration forms are published in the fall and sent to all campers who attended camp the prior summer. Upon receipt of a registration form and deposit, the camp office will send parents a confirmation email, which includes: confirmation of registration and payment, required medical forms, and other optional forms. We require that all camper parents read the Parent Handbook, which includes important information to ensure a successful camp experience for your child. Camp Hi-Rock will only process registrations and mail confirmation packets once we receive a complete registration form AND payment for the initial deposit. This is to ensure that all our camper spots are held fairly.

Once your camper is registered, final payment of camp program fees, as well as any written changes, cancellations, or additional requests, are due by June 1st. Payments may be made by check, money order, or credit card authorization (VISA/MasterCard/American Express/Discover only). Payment plans are available in advance of the deadline; please contact our office to find out more.

If you are registering after the deadline, please submit all payment and paperwork upon registration, or immediately following receipt of your confirmation email, in order to secure your camper’s place at camp.

If there are any special custodial circumstances of which we should be aware, please inform the camp office in writing. YMCA Camp Hi-Rock must be provided with legal documentation concerning any parental visiting issues. Our camp office will not release personal records, data, or medical examination reports to anyone without the consent of the camper’s parent/guardian.

 

Changes, Cancellations, or Special Requests

If you need to make any changes to your original registration form, please contact the camp office and send written notification as soon as possible. These changes or requests may include:

• Session changes (changes in dates when camper will attend camp)
• Waterskiing requests
• Transportation needs
• Special dietary requests
• Authorization of persons to pick up your camper
• Camp store deposits
• (Overnight Camp) Cabin mate requests

Because camp sessions, spaces in our waterski program, and our bus routes reach capacity each year, written notification should be sent as early as possible. We will make changes as space allows.

If, for any reason, your camper cannot come to camp at the scheduled time, PLEASE NOTIFY OUR OFFICE IMMEDIATELY! There may be a waiting list for camp, and someone might be glad to take the place originally reserved for your camper. The deposit is not refundable as it covers the administrative costs of registrations and cancellations. Any other payments will only be refunded if the camp office receives written notice of cancellation by June 1. Refunds can take up to 90 days to process, regardless of amount. If a camper is unable to come to camp due to an accident or illness, payments are refundable provided a doctor’s note is submitted. Refunds will not be granted to campers who choose not to complete their stay due to homesickness or dislike of our programs, or who are expelled from camp due to their failure to comply with the Camper Code of Conduct.

Camper Transportation

Parents or guardians driving their campers to Camp Hi-Rock can visit our directions page or find us through most online map websites. If you use directions other than those provided by Camp Hi-Rock, please double-check with our directions once you reach the general vicinity of the South Egremont/Mount Washington area. The directions listed by some websites may include some roads with little or no signage or roads that are closed seasonally and can be difficult to follow for anyone not familiar with the area. Also keep in mind that GPS navigation systems sometimes have difficulty locating camp as we are in a remote location on a dirt road, so please bring a copy of our directions just in case.

As an alternative to driving your campers to and/or from camp, Camp Hi-Rock offers bus transportation to and from some of our major service areas: Fairfield and Bridgeport, CT, White Plains and Manhattan, NY, and Boston, MA. Limited airport transportation is also available. Buses are only available at the start and end of each two-week session; parents must arrange transportation for campers coming to or leaving camp in the middle of a two-week session. Bus fees are updated each year on our registration form.

 

Session Dates (Refer to schedule)	Bus Pick-Up Date: From Home to Camp	Bus Drop-Off Date*: From Camp to Home
Session 1	Sunday: 6/23 First day of the 2-week session	Sunday: 7/7 Day AFTER the last day of the 2-week session
Session 2	Sunday: 7/7 First day of the 2-week session	Sunday: 7/21 Day AFTER the last day of the 2-week session
Session 3	Sunday: 7/21 First day of the 2-week session	Sunday: 8/4 Day AFTER the last day of the 2-week session
Session 4	Sunday: 8/4 First day of the 2-week session	Saturday: 8/17 LAST DAY OF THE SESSION

Please note:

*Campers taking the bus home will leave on a Sunday**, even though camp sessions end on Saturday. Parents who pick up their campers from camp must arrive on Saturday morning.

**All buses run on Sunday except for buses taking campers home on Saturday, August 17th, the last day of camp.

Pick-up Area	Address	Phone Number	Time
Fairfield, CT	Fairfield YMCA 841 Old Post Road, Fairfield, CT 06824	(203) 255-2834	Campers traveling to camp: 9:00 AM Campers traveling home: 3:30 PM
Bridgeport, CT	Bridgeport YMCA 850 Park Avenue, Bridgeport, CT 06604	(203) 334-5551	Campers traveling to camp: 9:30 AM Campers traveling home: 3:00 PM
Greater Boston Area	Oak Square YMCA 615 Washington Street, Brighton, MA 02135	(617) 782-3535	10:30 AM
Manhattan, NY	92nd Street Y 1395 Lexington Avenue, New York, NY 10128	(212) 996-1100	10:30 AM
Westchester County, NY	White Plains Food Emporium 134 S Lexington Ave White Plains, NY 10606		10:30 AM

Airport Transportation: If your camper does not live within driving distance, Camp Hi-Rock also offers limited transportation to and from two local airports, JFK and Bradley International Airports. Please contact our office well in advance to coordinate flight details and transportation needs. All flights must be scheduled to arrive on Saturday except for session 1 (when arrivals should be scheduled for Sunday, the first day of camp). If other airports or other days are requested, an additional charge may be incurred.